Express Employment Professionals – Mohawk Valley, NY | 118 Columbia Street, Suite 103 The Landmarc Building Utica, NY 13502


Office Coordinator

PRIMARY DUTIES AND RESPONSIBILITIES of the Office Coordinator will be

• Answering phones and managing incoming calls appropriately and efficiently.

• Support and work as a team member within the office environment.

• Prioritizing and managing multiple projects simultaneously, and following through on issues in a timely manner.

• Calendar management and event coordination for internal and external clients.

• Arranging and reconfiguring meeting rooms as needed. The ability to lift 40lbs is required.

• Sorting and distributing incoming correspondence.

• Preparing estimates for services offered.

• Proactively organizing and managing office supply stock; ordering supplies, as needed.

• Coordinating and managing the operation and maintenance of office equipment.

• Maintaining the overall office presence in a neat and orderly fashion.


• Must be a US Citizen and be able to pass and attain a security clearance.

• Experience providing administrative support preferably within a service-related firm.

• Knowledge of and experience working with Microsoft Excel, Word, and PowerPoint.

• Excellent time management, multi-tasking and organizational skills, and the ability to simultaneously manage and execute several challenging projects or tasks in a high-pressure environment.

• Strong problem analysis and decision-making skills, and the ability to:

Anticipate and proactively address the administrative needs of office staff.

o Effectively analyze a situation and proactively take action.

o Make decisions wisely and after adequately contemplating various available courses of action.

o Work effectively and positively with ambiguity.

o Approach challenges in a systematic and rigorous manner, and formulate a logical plan based on proposed solutions.

• Demonstrates integrity and confidentiality under any circumstance or situation.

• Ability to coordinate Client-related or inter-office meetings and events, as needed.

• Excellent interpersonal skills and the ability to work with Clients and colleagues at all levels within the organization.

• Excellent verbal and written communication skills are required.


• Self-starter with demonstrated ability to successfully assist with multiple project deliverables in a driven and changing organization.

Demonstrates ability to shift gears on projects comfortably and effectively.

• Polished and professional demeanor, including a positive attitude, confidence and high level of self-motivation.

• Demonstrates a welcoming and helpful persona, and ability to control and filter emotions constructively under pressure.

• Demonstrates patience, conscientiousness and trustworthiness when dealing with differing personalities within the organization.

• Flexibility, adaptability, and the ability to work under tight deadlines or changing needs.

• Ability to work independently.

• Exceptional Client and employee service orientation.

• Capable of working in a group as a strong team player

• Strong attention to detail and concern for quality, accuracy and completeness of work.

Please contact our office at 315790-5723 with any questions.

Express Employment Professionals is an Equal Opportunity